Management Assistant (Singapore Regional Office)

 

We are looking for a Management Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner for the Market Unit Asia Pacific team in Singapore. You will work on a one-to-one basis on a variety of tasks related to the Company Directors‘ daily work and communication. Key deliverables include:

 

Administrative Support

Responsible for providing full secretarial support to the Company Directors with the following:

• Manage eCalendar including scheduling of appointments/meetings and coordinating with other administrative counterparts to align and sync regular meetings.
• Arrange business travels including reservation of flight tickets, hotels, transfers, visa applications as well as travel and expense claims.
• Prepare minutes of meetings.
• Collect data and conduct research, prepare reports and coordinate all management projects.
• Compile all findings, utilize spreadsheets, database software and graphics for simple evaluation to assist different administrative projects.
• Coordinate multiple hiring process phases inclusive of scheduling interviews, ad placement, submitting and maintaining needed pre-hire information within Asia Pacific.
• Provide a service that is in line with their work habits and preferences.

 

Operational Support

Ensure all administrative operations in the Market Unit Asia Pacific (MU APAC) office run in a smooth manner:

• Act as the first point of contact on matters concerning administrative operations and procedures in the office.
• Oversee facilities planning and coordinate the supportive services for the office such as record keeping, mail distribution, attend to phone calls and enquiries and its maintenance.
• Support visitors from other subsidiaries with reservation of hotels and transfers in Singapore.
• Communicate with suppliers and other stakeholders to ensure specific projects are delivered efficiently.
• Perform other ad-hoc tasks within the MU APAC office that may be deemed necessary.

 

Person Specification

• Graduate degree will be preferred but is not a barrier for the right candidate.
• Minimum 1-2 years working experience in the administrative and operations function.
• Excellent written/oral communication.
• Well versed with using MS Office and related productivity tools like ‘Skype for Business’, ‘PowerPoint’, ‘Excel’, etc.
• Strong interpersonal skills with ability to thrive in matrix environments and work effectively within virtual teams.
• Ability to interface effectively with different levels of management and functional disciplines.

 

If you are self-motivated, independent, committed and resourceful with initiatives, drive to deliver organized and meticulous work and looking to work in a multinational environment especially for a leading German subsidiary company with close proximity to a MRT (Metro) station, we invite you to send in your CV (cover letter with a detailed resume) to us at recruitment@periasia.com.

Please include your current and expected salary and your availability in your CV for us to conduct a more effective job matching. We regret only shortlisted candidates will be notified. All applications will be held in strict confidence.